Exporting EML Files: Customizing Export Profiles In EML Viewer Pro Software

When it comes to convert .eml files, the EML Viewer Pro email reader provides a tremendous amount of flexibility to it’s users through Export Profiles. It is best to think of export profiles as editable instruction sets that tell EML Viewer Pro how it should perform the conversion and exportation of selected email messages.   EML Viewer Pro ships with nearly 25 pre-configured export profiles. Any of these profiles can be edited to your specific needs, or you can build completely new export profiles.

If you don’t yet have EML Viewer Pro installed on your Windows computer, you can download a free trial from the EML Viewer Pro home page  and follow along with this lesson.  Export profiles are easy accessible from the EML Viewer Pro (also known as Pst Viewer Pro) software main toolbar. Individual profiles are selected from the drop down list. 

Choose your export profile to convert .eml files.
Export Profile Select List

To use an export profile, first find the messages you want to export in the Mail List, click “Ctrl-A” to select all emails, choose your export profile and then click the start button.

Start .eml file export operation by clicking start button.
The Export Start Button Location Is Shown As Highlighted

 Create a Custom Export Profile

To create a custom export profile, start by clicking the ‘Create New Profile’ button from the EML Viewer Pro toolbar.

How to create a new export profile for converting .eml files in EmlViewer Pro.
New Profile Button

This will run the Export Wizard, which will walk you through the simple steps of creating a basic export profile.

New export profile creation screen is shown.
EML Viewer Pro Export Profile Wizard

In the first step, enter a name for your profile. You may want to give it a name that is meaningful so that you’ll recognize it from the profile drop down list.  In our example today, I’m going to give it the name “My New Profile,” and choose a PDF target format. Click next to advance the wizard.

New email export profile setup screen in EmlViewer Pro email viewer.
Select The Desired Conversion Format

In step 2, you can select a specific folder to export messages to, or you can tell EML Viewer Pro to always put the files it creates into a zip archive. Click the finish button to complete the wizard.

Final step of creating an export profile in EmlViewer Pro software.
Select The Target Destination

When the wizard has completed, look at the export profile drop down list. You should see your new profile listed.

Just for fun, let’s edit this profile and make some deeper changes to it.  First, select your new profile from the drop down list, and then click the “Edit” button. The Edit Button is the icon that looks like a piece of paper with a pencil.

New export profile selection. Eml viewer software export selection window.
Click Edit Button to Edit the New Profile

The Export Profile Editor will launch. Here is where you can change all of the settings for the selected profile, from its name to it’s format.

Export profile editor in EmlViewer Pro software.
EML Viewer Pro Export Profile Editor

Let’s examine some of the options that we can select from.

Page Size
 There are about 30 different pre-configured page sizes that you can export to. Page size will impact the page size of printing or PDF exports.  Page sizes can be specific to an export profile. You can also specify a custom page  width and height, as well as the orientation (landscape or portrait).
A setting for ISO 190005-1 PDF/A is also included in this area; use PDF/A when you want to archive .eml files for long term preservation.

Select the page size for your email export operation.
30 different page sizes are available.

 Grouping Exported Files

Eml Viewer Pro provides options for grouping and naming the exported files. While exporting to PDF, you can tell EML Viewer Pro to export emails into one large single pdf file, or into separate pdf files.

Grouping email exported to .pdf files.
Grouping category.

Each exported file that EML Viewer Pro creates may be given a name that is based on your custom scheme.  For example, you can place parts of the email content into the file name, such as the sender, the date received,  or even an incremented number.  To customize file naming, click on the expansion button on the “File naming schema” field to open the editor, and arrange the naming plan in the manner that is best suited to your project.

Naming your .eml files that have been exported to .pdf files.
Exported File Naming Schema Editor

There are many other settings you can use in the Export Profile Editor. We encourage you to experiment with all of the different ways that EML Viewer Pro’s settings can be combined to create flexible and efficient approaches to your project.

EmlViewer Pro costs $69.99 for a perpetual license.

How To View .EML Files in Microsoft Windows?

It’s not uncommon to find.eml file attachments in email messages. Gmail users will often receive a .eml file attachment when someone forwards an email message to them from an email client. Unless the right software is installed on a Windows computer, you may find you are unable to read .eml files.  This article looks at two ways to open .eml files. First, an online .eml viewer, and secondly, a Windows software for offline viewing of .eml files.

EML File icon, (C) 2012 Encryptomatic LLC
Eml File Icon

What Is a .Eml File?

An .eml file is a self-contained email message. It includes all of the information necessary for web servers to relay the message across the internet to it’s intended recipient. Eml files can be encrypted, but usually they are not.  In fact, if you open a .eml file with a text editor, you will be able to read some of the message text, while other parts of the file will appear to be encoded and illegible. The parts of the .eml file that look like it may be encrypted might just be a file attachment that has been text encoded.  In the images below, you’ll see examples of what a .eml file looks like when opened in a text editor. 

A .eml file opened in a text editor.
A .eml file opened in a text editor

What a .gif file looks like in a text editor.
A .gif file encoded as text, as it appears in a text viewer.

With the right software, you will be able to open the .eml file, read the fully formatted email message and even extract those encoded file attachments and save them to your hard drive. Obviously a text editor is not the right software to use to see a complete .eml file, but it may still give you an idea about what’s inside.

How Can I Open a .Eml File?

If you only have a couple of .eml files to open, or if you only have an occasional need, there is no need to install special software on your computer. You can use Message Viewer Online, a free service that will render both .eml and Outlook .msg files.   It’s simple to use. First visit the Message Viewer Online website, and then upload your .eml file. That’s it! Your message will be decoded and then shown in your web browser. You can download the file attachments by clicking on them. Encryptomatic LLC, the operators of the website, promise that no information is collected or retained from the .eml file, and all uploaded content is erased after your session ends.

Open .eml files online with this free viewer
Online EML File Viewer

Windows Software To Help Open .Eml Files

.Eml files can also be opened offline using free and commercial software. Microsoft Outlook can open individual .eml files, as can the free Thunderbird email client. These email client applications are quite large, and they will only open .eml files individually.

What happens if you have hundreds or thousands of .eml files that you want to browse or search?  Consider installing a dedicated email viewing application such as Pst Viewer Lite. This Windows desktop software is very affordable at just $29.99, and it easier to install than a full sized email client. Pst Viewer Lite can open .eml files as well as other email emails, such as Outlook .pst, .ost, .msg and .mht files.

.EML file viewer free trial. Download PST Viewer Lite.
Pst Viewer Lite renders and searches .eml files

Download a free trial of Pst Viewer Lite and try it for 15 days.