Author: Support Team

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Converting .EML Messages to PDF

It’s nearly impossible to do business these days without Adobe’s PDF viewer. The  PDF “Portable Document Format” has founds its way into nearly every computing device. Many corporations and libraries are archiving .eml email messages as .pdf files because it’s seen as a safe format that will be supported well into the foreseeable future and beyond, ensuring that emails will be.  There are very few software tools available today that can reliably batch convert .eml files to .pdf, and do so in a way that manages file attachments correctly.

EML Viewer Pro can read in your .eml and .msg files immediately, without the need for lengthy indexing. Just select the emails you want to export, click the export button and choose your mode of PDF export.  PST Viewer Pro also supports the PDF/A format which is perfect for long term .eml email file archiving.

Email manager. Select PDF format for .eml export.
Export Manager is where you choose your target eMail format.

When planning your eml-to-pdf export operation, ask yourself how you would like to deal with file attachments.  The tool you select should give you the flexibility to manage attachments in at least three ways:

  1. Extract file attachments. This capability will allow you to export your email to a PDF image, but will store any file attachments outside of the PDF in folder.
  2. Convert file attachments into the PDF image. This works well for document files like Word .DOC or Excel .xls files, but not so good for proprietary document formats and binary files.
  3. Embed file attachments. This option will take file attachments and store them as a separate file within the PDF. They can later be extracted to disk. This option has the advantage of keeping the file and the message together, preserving the context.

While exporting email to PDF, you’ll also want to have the capability to apply a specific name structure to your files.  EML Viewer provides this capability, allowing you to mix and match different parts of the email content into the PDF file name, including the title, date, sender or receiver. You can also apply a sequential number to the file.  Naming your exported .eml files in a logical manner will help you sort and identify the messages you need, right from the Windows files system.

While converting .eml files into .pdf files, use the file naming criteria to give your .pdf files a unique name.
.Eml file naming.

Long into the future, PDF format is bound to be supported because it is an open format, and because of its ubiquity. So future proof your .eml files by converting them to PDF with PST Viewer Pro.

Click here to purchase EML Viewer Pro.

See related article: Bulk conversion of EML to PDF

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Converting Outlook Email To .EML

EML Viewer Pro is a software tool for Windows 11/10. It lets you manage directories of  EML files, which are individual email messages that may contain file attachments. If you have hundreds or thousands of EML files that you need to search and convert to different formats such as PDF, then EML Viewer Pro (also known as Pst Viewer Pro or MailDex) is a solid tool for that task.

But what if you are a Microsoft Outlook user and you want to convert your Outlook email messages into the open EML file format?   Microsoft does not natively support converting email into .eml files. Fortunately this task is easily accomplished by downloading the MessageExport add-in for Microsoft Outlook.

MessageExport will install directly to the Outlook toolbar. It is compatible with Outlook 2003, 2007, 2010 and the upcoming 2013, both 32 and 64-bit.

To use MessageExport, first select the email messages in the mail list that you want to convert into .eml files.

Image of Outlook toolbar shows how to convert email to .eml conversion.
Convert Outlook email to .eml files

Next, choose “Export to EML” from the drop down list.  Finally, click the blue “Export” button to begin the eml conversion process. You may be prompted to select a folder where the .eml files can be stored.  MessageExport can convert one, hundreds or thousands of Outlook emails into .eml files.

The .eml files that are produced can be opened with EML Viewer Pro, or with any email software that supports the RFC-822 EML file format (which most do).

There are many, many other options in MessageExport. For example you can have it automatically convert email into .eml files on a scheduled basis. You setup a specific naming scheme based on information in the email. You can also export to msg, pdf, and other formats.

Click here to learn more about MessageExport and download a free trial. The free trial runs for 15 days. After that you can continue to use MessageExport to convert individual email messages to .eml or any of the many other formats that it supports.