How to Convert E-Mail from EML to XML

MailDex logo.

XML files store data in the form of hierarchical elements. XML files can be read by computer and the information easily integrated into a computer application or database. If you’re reading this, you arrived here for a reason and we scarcely need to tell what an XML file is, so let’s get right into the “How.”

MailDex by Encryptomatic LLC is a Windows application that makes it easy to convert eml formatted emails into machine readable xml files. MailDex can convert a single email to XML, or even a folder with thousands of email messages.

The first step is to install the MailDex free trial, then create a “Project” to contain your .eml or other emails. You can have as many projects as necessary, and you can put as many emails into a project as you want. MailDex supports many different email file formats, including Outlook PST, OST, MSG, and also MBOX, EML, EMLX and MHTML files.

The next step, following the indexing of your emails, is to search to create a set of emails that you want to export to XML format. Exporting to XML is as easy as choosing “XML” from the “Export” tab drop down list.

Exporting EML emails to XML files.

Click the “Export” button and MailDex begins the process of converting emails into XML documents. Within minutes, you’ll have a folder containing your XML files, and you can do with them what you please.

For more information, visit the MailDex home page on the publisher’s website, and try it free for 15 days. You can also contact the Encryptomatic LLC support team with any questions you have.

MailDex is also available through the Microsoft Windows App Store.

How to Bulk Print E-Mail Messages

So you need to print out a bunch of emails? You’ve come to the right place. This article will discuss serveral ways to bulk print email messages.

Printing From Your Email Client

Most email clients provide a method to print multiple email messages.  In Microsoft Office Outlook, for example, bulk printing emails is as easy as selecting multiple mails from the list, right clicking on the list and then choosing “Quick Print.”

Screen shot of Outlook 2013, with multiple emails selected, and the right click menu showing "Quick Print."
Print Multiple Emails from Outlook

Most email clients have this ability, or something similar. It’s possible your situation may be more complex.  For example, what if you are a legal secretary tasked with printing out emails involved in a legal case, and the messages you received in discovery are in different formats, and not viewable in your email client software?

Printing Emails Using an Email Viewer

Quality email viewing software can open email messages that are stored in many different formats, including Outlook .pst or .ost files, individual emails saved as .msg or .eml files, .mbox, or winmail.dat files.  Using an email viewer like Encryptomatic LLC’s PstViewer Pro can be an easy way to gain quick access to emails without the need install multiple email clients on your computer.

screen shot of PstViewer Pro email viewer with multiple emails selected.
Printing multiple email formats with PstViewer Pro

PstViewer Pro can organize multiple email messages into a single list even if they have different formats.  For example, .msg and .eml emails can be bundled together into one view.  This makes it possible to discover similar email content by applying search filters across different types of email content.

To select all of the email content in the list for printing, type ‘Control A” on your Windows keyboard, then select Print.

For more information about printing with PstViewer Pro, feel free to reach us using the Live Chat on this website, post them in the comments, or email the support team: supportline at encryptomatic.com.

Download a free trial of PstViewer Pro.