How to convert .EML files to .PDF

EML Viewer Pro is an file viewer for managing email messages stored as .eml files (RFC-822 format). It also opens Outlook .pst and .msg files. One of EML Viewer’s useful features is it’s ability to convert .eml files into .PDF files.  This short tutorial covers the process, step by step, of how to convert email to .PDF using EML Viewer Pro.

The first step is to acquire a free trial of EML Viewer Pro (which is also marketed as Pst Viewer Pro) and then start the application.

Next, using the folder tree on the left of the main software screen, find the folder where your .eml files are located. Once you select this folder, EML Viewer Pro will read in all of your .eml files and present them in the mail list.

Search your files to locate just the .eml files that you need. Here’s an article we wrote earlier that explains how to use EML Viewer Pro’s email search function.

When the email messages that you want to convert to .PDF files are displayed in the mail list, click on one of the messages,  then type CONTROL-A on your computer to select ALL messages. Now, all email messages you want to export to .pdf will all be highlighted in blue.

Select emails to convert to .pdf from the .eml mail list.
Selected email messages are highlighted in EML Viewer Pro’s Mail List window.

Now that the messages are selected, locate the Export Icon in the main toolbar and click on it.

Location of the Email Export button.
Email Export icon in the main toolbar

Clicking on the Email Export Icon will open the Export Manager screen.

Using the drop down box in the Export Manager, select the appropriate export profile. For our purposes, we will choose “PDF-attachments converted/included.”

Location of the "PDF Attachments - converted" email export profile.
Email Export Manager. Select the Export Profile you want.
The “PDF – Attachments converted/included” export profile will attempt to convert the email files as part of the .PDF image. If EML Viewer Pro is not able to convert any email file attachments to PDF, then the file attachment will be embedded as a separate file within the PDF. Click “START” to begin the process.


File tree selection of export folder.
Select a folder where EML Viewer Pro will copy PDF files it creates.

EML Viewer Pro will ask you where you want it to place the PDF files it is creating.   Just select a target folder and click OK, and the export operation will proceed.

When the operation is finished,  the .pdf files will be in the target folder you selected earlier. Below is an image of a .pdf file that EML Viewer Pro created, as it is displayed in Adobe PDF Reader. The top of the PDF file includes the From, Sent, Date, To  and Subject fields from the .eml file, followed by the email body in either HTML or Text format.

A PDF file containing the output of the converted .eml html email messages.
A .PDF file created from a html-formatted .EML file by EML Viewer Pro

In our next article, we will look at configuring EML Viewer Pro’s PDF Export profile so that you can have more control over the formatting  of the PDF’s that it creates. For example, you may want to export to European standard page formats. Until then, download and enjoy your free trial of EMLViewer Pro.

We’d love to hear your comments or questions, Please post them below in the comment field.

An .EML Viewer With Search, PDF Export, and a Great Price!

Screen shot of msg-to-eml conversion software.

Encryptomatic LLC has just released a “lite” version of their popular Pst Viewer Pro software.  If you have .EML and .PST files to manage, consider Pst Viewer Lite.  Lite has all of the important capabilities of it’s big brother, but at a great price.

Many of us have .EML files archived on our hard disks. Perhaps we intentionally archived our Outlook Express emails, or maybe they were sent to us as email file attachments. You may have just a few .eml files, or you have have thousands. But you can’t view any of them unless the appropriate software is installed.  

Pst Viewer Lite is an email viewer, the perfect alternative to installing a full fledged email client.

PstViewer Lite software screen.
Main menu of Pst Viewer Lite, a new viewer for opening .EML files.

Pst Viewer Lite lets you browse and search file folders with thousands of .eml files.   Even if you don’t have a pile of .eml files, but just want them to open up when you click on one, Pst Viewer Lite can do that too. Just set it as the Windows default for .eml files. You can do this by going to Files > Associations and simply checking the boxes.

Search .eml email files with PST Viewer Lite.
Search .EML Files

Search .eml or .pst files for important emails, and then convert them individually to .PDF, MHT, TXT, MHT, HTML, GIF, TIF.

Searching .eml files is very straightforward, and includes Advanced search options that can find emails matching a string in the Subject, To, From, Message Text, or other places.

Window shows the "Search messages" screen with criteria fields.
Search e-mail messages.

A great feature of Pst Viewer Lite is it’s ability to export a .eml file to .pdf or other formats. To do this, you click on the .eml file in the Mail List window that you want convert, then select “Mail > Save As” and choose PDF or any of the other options.

Export email to PDF, HTML, TXT, and other formats using PST Viewer Lite.
Convert .EML files to PDF, other formats

Pst Viewer Lite is an easy to use viewer for .EML and .PST files. You can download a free trial and use it free for 15 days. Click here to go to the Pst Viewer Lite home page.