Exporting EML Files: Customizing Export Profiles In EML Viewer Pro Software

Image of PstViewer Pro customization screen.

When it comes to convert .eml files, the EML Viewer Pro email reader provides a tremendous amount of flexibility to it’s users through Export Profiles. It is best to think of export profiles as editable instruction sets that tell EML Viewer Pro how it should perform the conversion and exportation of selected email messages.

EML Viewer Pro ships with more than 25 pre-configured export profiles. Any of these profiles can be edited to your specific needs, or you can build completely new export profiles.

If you don’t yet have EML Viewer Pro installed on your Windows computer, you can download a free trial from the EML Viewer Pro home page  and follow along with this lesson.  Export profiles are easy accessible from the EML Viewer Pro (also known as Pst Viewer Pro) software main toolbar. Individual profiles are selected from the drop down list.

Choose your export profile to convert .eml files.
Export Profile Select List

To use an export profile, first find the messages you want to export in the Mail List, click “Ctrl-A” to select all emails, choose your export profile and then click the start button.

Start .eml file export operation by clicking start button.
The Export Start Button Location Is Shown As Highlighted

 Create a Custom Export Profile

To create a custom export profile, start by clicking the ‘Create New Profile’ button from the EML Viewer Pro toolbar.

How to create a new export profile for converting .eml files in EmlViewer Pro.
New Profile Button

This will run the Export Wizard, which will walk you through the simple steps of creating a basic export profile.

New export profile creation screen is shown.
EML Viewer Pro Export Profile Wizard

In the first step, enter a name for your profile. You may want to give it a name that is meaningful so that you’ll recognize it from the profile drop down list.  In our example today, I’m going to give it the name “My New Profile,” and choose a PDF target format. Click next to advance the wizard.

New email export profile setup screen in EmlViewer Pro email viewer.
Select The Desired Conversion Format

In step 2, you can select a specific folder to export messages to, or you can tell EML Viewer Pro to always put the files it creates into a zip archive. Click the finish button to complete the wizard.

Final step of creating an export profile in EmlViewer Pro software.
Select The Target Destination

When the wizard has completed, look at the export profile drop down list. You should see your new profile listed.

Just for fun, let’s edit this profile and make some deeper changes to it.  First, select your new profile from the drop down list, and then click the “Edit” button. The Edit Button is the icon that looks like a piece of paper with a pencil.

New export profile selection. Eml viewer software export selection window.
Click Edit Button to Edit the New Profile

The Export Profile Editor will launch. Here is where you can change all of the settings for the selected profile, from its name to it’s format.

Export profile editor in EmlViewer Pro software.
EML Viewer Pro Export Profile Editor

Let’s examine some of the options that we can select from.

Page Size
There are about 30 different pre-configured page sizes that you can export to. Page size will impact the page size of printing or PDF exports.  Page sizes can be specific to an export profile. You can also specify a custom page  width and height, as well as the orientation (landscape or portrait).
A setting for ISO 190005-1 PDF/A is also included in this area; use PDF/A when you want to archive .eml files for long term preservation.

Select the page size for your email export operation.
30 different page sizes are available.

 Grouping Exported Files

Eml Viewer Pro provides options for grouping and naming the exported files. While exporting to PDF, you can tell EML Viewer Pro to export emails into one large single pdf file, or into separate pdf files.

Grouping email exported to .pdf files.
Grouping category.

Each exported file that EML Viewer Pro creates may be given a name that is based on your custom scheme.  For example, you can place parts of the email content into the file name, such as the sender, the date received,  or even an incremented number.  To customize file naming, click on the expansion button on the “File naming schema” field to open the editor, and arrange the naming plan in the manner that is best suited to your project.

Naming your .eml files that have been exported to .pdf files.
Exported File Naming Schema Editor

There are many other settings you can use in the Export Profile Editor. We encourage you to experiment with all of the different ways that EML Viewer Pro’s settings can be combined to create flexible and efficient approaches to your project.

EmlViewer Pro costs $69.99 for a perpetual license.

 

Converting Outlook email from .msg to .eml files

Screen shot of msg-to-eml conversion software.

EML Viewer Pro is a  versatile Windows software app. You can use it to manage, search and view emails that are formatted in a variety of common formats, including .eml, .msg, .mht, .pst and .ost files.

One of the nice features of EML Viewer Pro is its ability to convert and export email messages from one format to another.  With version 4.7, you can now export email message content to .eml format. .EML files are formatted according to the RFC-822 spec. As an open format, it is supported by most email clients, including Windows Mail and Mozilla Thunderbird.  Because it is an open, non-proprietary format it may be desirable to convert emails into .eml files for archiving purposes.

Here’s how to convert Outlook .msg files into .eml files using EML Viewer Pro.

First, open EML Viewer Pro, and find the folder containing your Outlook .msg files.   Click on the folder, and EML Viewer Pro will read in the msg files and display them in the main list.  Select any listed email message to view it in the reading pane. Double click on an email to open it in full screen view.

Select the emails you want to convert into .eml files.  To select a message, you click on it.  To select multiple messages, hold down the control key, and click on the messages you want.  To choose all of the emails in the list, type Control-A on your Windows keywboard.  Messages that are selected are shown in the list with a blue highlight.

Picture of EML Viewer Pro main menu with msg files selected.
Eml Viewer Pro main screen. Selected email messages are highlighted blue.

When you have selected the emails, you can export them in a single batch operation.  Choose “Export to EML” profile from the toolbar drop down list.

Picture shows how to select the "Export to EML" export profile in EML Viewer PRo
Choose the “Export to EML” profile

To begin the conversion process, click the Export button (the icon with the yellow paper and the green arrow).  EML Viewer Pro will go to work exporting your .msg files to .eml files.

Export process progress bar
Exporting msg files to eml

There is no limit to the number of messages you can export (note: if you are using EML Viewer Pro in trial mode, the limit is 50 emails per export operation. This is removed after the software is purchased).

If you need an flexible tool to help manage your email content, try EML Viewer Pro. It’s several tools in one: view, search, and export.  You can download a free trial and learn more about EML Viewer Pro from the product website.