Converting EML Emails to ODT or DOCX Format

Screen image of docx/odt email export profiles.

For some time, EML Viewer Pro users have been asking us to add the ability to bulk convert .eml files into editable documents that they can use in MS Word or an open source editor such as Libre Office.  With the release of EML Viewer Pro 5, we’re glad to finally tell you that we have added this ability to your software.

EML Viewer Pro can now bulk export .eml or .msg email files directly to .ODT or .DOCX format.  The process for doing this as simple as selecting the “Export to ODT” or DOCX profile from the list on the main toolbar.   For the benefit of readers who have not tried EML Viewer Pro yet, we’ll walk you through the process in this article.

Convert .EML Files to .ODT or .DOCX Documents With EML Viewer Pro

The first step of course is to have Eml Viewer Pro (also known as PstViewer Pro) installed on your Windows computer.  You can download it from here. A free trial will last a full 15 days.

When EML Viewer Pro starts, use the folder navigation on the left side of your computer to locate a directory with .eml or .msg files.  The messages will be read into EML Viewer Pro’s mail list.

Image shows emails displayed in EML Viewer Pro mail list.
Emails displayed in mail list

Select the email messages that you want to export to .odt/.docx format.  You can select them individually, or type Ctrl-A to select all of the messages in the list.  Note that we do not limit the number or emails you can convert at one time. Generally, we encourage you to work in batch of 10,000 emails or less, but larger numbers are also supported.

After your .msg or .eml files are selected, choose either the “Export to ODT” or “Export to DOCX” export profile from the dropdown list on the main toolbar.

Select the email export profile from the drop down list.

Now click the “Start” button to begin the export operation (the start button is the green arrow pointing to yellow paper on the left side of the drop down list).  You may be asked to select a folder the DOCX or ODT files will be placed.

Images shows the Browse for Folder, and selectable folders.
Select a folder for the odt/docx files

And that’s all there is to it!  The short video below recaps the process of converting .eml or .msg into .odt using Eml Viewer Pro  EML Viewer Pro is $69.99 for a single license.
Download a free 15 day trial and try it yourself!

Update: EmlViewer Pro 8 will soon include the ability to combine multiple .eml email files into a single .DOCx file for editing. Contact our support team to learn more.

How to Search .EML Email Files Quickly

The EmlViewer Pro software team has been working on the upcoming Version 7 release. We’re excited about this update because it has some some new features that we think you’ll be able to put into use right away.

One of the improvements we’ve made is to make it easier to quickly filter and discover email from within a large set of .eml email messages.  As users of EmlViewer Pro (also known as PstViewer Pro) understand, there are two basic ways to identify important email messages:  searching, and filtering.

How to search .eml files

Searching prepares a set of .eml emails.  For example, you may have a folder of 1,000 .eml files. Searching may return, say, 500 .eml files.

Image shows the advanced search window for EmlViewer Pro, which is used to search .eml emails.
Search window in EmlViewer Pro locates .eml files.

Use filtering to to quckly refine those .eml messages.  Filters can be as complex or simple as you need them to be. You can save filters, and then apply them against differerent sets of messages.

Although filtering has been available in previous version of EmlViewer Pro, in version 8 filtering was been repositioned in the UI to make it more prominent and easier to use.

Filtering is now easily easily accessible on the left-hand margin. Simply click “Filter Editor” and begin building a filter to apply to the .eml files in the list.

Image shows the filter editor in EmlViewer Pro, which lets users create complex filters to discover .eml emails that are important.
.Eml File Filtering

The filters you create can be saved and then applied against later searches. The Filter Editor contains numerous boolean criteria that you may combine in powerful ways.

Image shows the filtering options for EmlViewer Pro, which include: And, Or, Not And, Not Or.
Filtering .Eml Files.

The logic of the filter may be applied against different fields within the .eml file, including:
subject, submit time, To, From, whether the email has attachments, and many other bits of data residing within in the .eml file.

Screen shot of a filtering criteria from .eml email fields.
Eml filter criteria.

Using the filter tool, you can create powerful filters that contain a fix of And/Or conditional statements, such as “Find email from Bob or John,” and then layer on additional criteria, such as a date range or whether or not the email contains files, or has a specific word in the body.

While Search and Filtering can give you similar results in the end, here is why you should consider using the Filterin option more often that search.

First, .eml file filtering is faster.  A search operation has to re-scan each individual .eml file, which can be slow depending on how many .eml files you are working with. Filtering does not rescan emails, but uses the data that has been included in the search set.

Second, filters can be re-used and applied later against different search sets.

Third you can apply multiple filters against a single data set.

Download a free trial of EmlViewer Pro and start experimenting with filtering your .eml files. Learn more at the EmlViewer Pro home page.