How to Convert EML Files to PDF?

There is no other file format as convenient as PDF for archiving and sharing EML email files.   It seems like a simple thing to do, but in practice you may discover that converting .Eml to .Pdf can be anything but convenient.  It’s easy to forget how complex email documents like .eml files can be.

Eml files can be formatted in text or HTML.  They may have different kinds of email file attachments.  In fact, Eml files can be attached to other .eml files — how do you handle emails inside of emails?

If you are converting many .eml files to .pdf, you want to give the files a special name.  Or, perhaps you need to combine multiple .eml files into one .pdf file.

If your project calls for converting more than a few .eml files to .pdf, you will want to try EmlVeiwer Pro (also known as PstViewer Pro), a Windows software tool that is specifically designed to convert email from .Eml files and other formats to .PDF, and able to accommodate the many different situations and preferences that your project will encounter.

Converting .Eml to .Pdf with EmlViewer Pro software.

Here’s how to convert emails from .eml to .pdf with EmlViewer Pro. Download the 15 day free trial to follow along.

Click here for current EmlViewer Pro pricing.

  1. Start EmlViewer Pro and use the Explorer tree to select the location of your .eml files. EmlViewer Pro will read the emails into an organized mail list,
  2. Select the emails you want to convert to PDF in the maillist.
  3. From the “Export” tab choose the PDF export profile that you want to run.  If you want the file attachments to be part of the PDF document image, choose “PDF – attachments converted/included”
  4. Click “Export” to being the process.

EmlViewer Pro can convert most common email file attachments into the PDF image, including PDF files, image files, and Microsoft Office documents if Office is installed on the computer.

Besides .Eml files, EmlViewer Pro can also convert .msg, .pst, .ost and .mht formatted emails to PDF.

Do you have any questions about converting .eml emails to PDF? Post them in the comments and we’ll be glad to answer them. You can also use live chat to ask us right now, or call us at 1-651-815-4902.

Email Encryption Made Easy With PDF Postman Add-in for Microsoft Outlook

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Microsoft Outlook users who want send files and messages privately through email might find it very difficult to establish a secure path between themselves and the recipient.  This is especially true when communicating with people who may not have access to IT staff, such as individuals, small business owners,  and people who prefer mobile devices. The risks to email have been widely discussed, and regulations now require certain kinds of information, such as patient health information, to be protected while in transit.

Research has shown that one of the biggest reasons that people do not encrypt their email messages is that it’s difficult to implement and use. Encryptomatic LLC has responded to this challenge with PDF Postman, an add-in that brings practical mail encryption functionality to Microsoft Outlook in a way that does not place a significant burden on the recipient.

PDF Postman uses strong AES-256 bit encryption, which requires the sender and receive to simply agree on a password.  The email message and file attachments are placed in a PDF file before it is encrypted. Because the PDF specification has provided for AES encryption for many years now, most people on virtually any computing device already have access to a PDF reader capable of opening the encrypted files that PDF Postman creates.

PDF Postman Outlook email encryption toolbar.
Outlook toolbar buttons for encrypting email.

To send an encrypted PDF file, first  install PDF Postman on your Windows computer that has Outlook 2013/2010/2007 or 2003. When you send an email message, you’ll notice that PDF Postman has added some new functions to your toolbar:

PDF Encrypt Email is the function you’ll use most most often. It will cause your email to be converted into a PDF file, and any file attachments to be embedded within the PDF file. Embedded file attachments can be removed from the PDF later by the recipient, and can be edited just like a regular file. Just click “PDF Encrypt Email,” and the Send your Outlook email.

PDF Encrypt Files will encrypt only the file attachments. The message will remain unencrypted.

PDF Files will cause your file attachments to be converted into an unencrypted PDF file.

PDF Postman maintains a database of your passwords.  The first time you send a protected message to an email address, PDF Postman will check it’s database for a password. If none is found it will prompt you to enter a password, or to generate a new one using the strong password generator.  This password may be stored in the database and recalled the next time you send to this email address.  Stored passwords can easily be updated later.

 

Enter a password in PDF Postman.
PDF Postman Password Screen
By going to the Settings tab, you can configure how PDF Postman to works.  Several different languages are supported, including French, Russian, and soon German and Dutch. The standard template message can be customized.

 

PDF Postman settings menu.
PDF Postman Settings
PDF Postman costs $49.99 per user, with progressive discounts for higher quantities of licenses. The price includes one year of updates and support. It will work with all of  the email accounts you have setup in Microsoft Outlook. Download a free 15 day trial of PDF Postman. After the trial is complete, leave it installed; each month you can use it to send five free protected messages.