Tag: search .eml

Posted on

Search and View EML Files with EML Viewer Pro

Screen image of eml file viewer.

Viewer organizes a folder of .eml files

.Eml files are created by popular email client software such as Thunderbird, Windows Mail, and Outlook Express.  These files are compatible with a published internet standard called RFC-822. When an email message is stored outside of the email client, it’s often stored as a .eml file containing the message, sender and receiver information, and file attachments.

EML Viewer Pro is a full featured Windows software tool for managing folders containing hundreds or thousands of .eml files. It reads in the .eml emails and displays them in a sortable mail list. You can search emails for matching text, and even export the messages to pdf, csv, mbox and other formats.

EML Viewer Pro, the email viewer for .eml files. Download a free trial.
EML Viewer Pro Main Menu

Export .EML to PDF

When it comes to convert .eml files into .pdf files, EML Viewer Pro is hard to beat. The following animation shows how to search .eml files and then export them to PDF.

Export .eml to .pdf.
Export Eml to Pdf

The first step is to enter the text in the search box.  EML Viewer Pro will find any emails that match your search.

Next, select the emails in the list that you want to export to PDF. Type Control-A to select all emails in the list.

Lastly, choose the target export format from the drop down list and then click the Export button to start the operation.  EML Viewer Pro will go to work saving your .eml files to .pdf.

An important consideration when exporting .eml files is deciding how to handle the file attachments. Since file attachments can be the most important part of an email message,  EML Viewer Pro contains several options for you to choose from.  For example, you can choose to have the files extracted from the email.  Attachments can also be embedded within the pdf as individual files that can be extracted later using any pdf viewer.   Lastly, you can have EML Viewer Pro convert the file attachments into the pdf image.

EML Viewer Pro has several EML to PDF export options.
Select from options for managing .eml file attachments during export to pdf

In addition to PDF format, EML Viewer Pro can also convert your .eml files into other formats including .csv, .mbox, .html, .mht, .gif, .tif, .png, .bmp, .jpg, and .eml.

Download a free 15 day free trial of EML Viewer Pro. Requires MS Windows (XP, Vista, 7, 8).

Posted on

View and Search A Folder With Thousands of .EML Files with EmlViewer Pro

Software screenshot.

It is not uncommon to encounter .EML email files on the internet. .Eml files are individual email messages. Email client applications like Thunderbird, Windows Mail, Outlook Express and Lotus Notes will create  .eml files while exporting an email message from the main mail store.    If you’re the kind of person who prefers to keep a complete history of important email messages, you may find that you’ve accumulated hundreds or thousands of .Eml files.

A desktop icon shaped like an envelope with EML written on it.
While .eml files are easy to open individually, managing thousands or tens of thousands of them at a time can present some challenges. Despite their commonality, few email applications import them directly, and fewer if any can manage a folder filled with .eml files.

Eml Viewer Pro is a Windows email file viewer that is specially designed for .eml files and other email formats including .msg, winmail.dat, and even Outlook .pst and .ost files.  With Eml Viewer Pro, you can view and search a directory of .eml files. You can even mix email content, such as .msg and .eml emails, and view them together in the same list.

Image shows an html email rendered in EmlViewer Pro email viewer software for MS Windows.
Eml Viewer Pro main screen

To use Eml Viewer Pro, first download and install the software on your Windows 8/7/Vista or XP computer.  Using the explorer on the left-hand side of the screen, click on the folder containing your .eml or .msg email files.  When it detects email files in the selected folder, Eml Viewer Pro will organize the messages in the mail list.  Messages may be column sorted by sender, recipient, date, file type and more.  You also add additional email fields, rearrange or remove fields from the list, depending on your needs.

Image shows how to customize the Eml Viewer Pro mail list.
Customize the email list fields

Now that your .eml files are in the mail list, you can search them. There are two ways to search a folder with .eml files: Quick Search and Advanced Search.

Quick search location in the Eml Viewer Pro toolbar
Eml Viewer Pro Quick Search

Quick search is a field along the top of the software. Type your query, hit enter, and all of the .eml files will be searched for a match across all of the fields.  Messages that match the search are shown in the mail list.

Search a .eml mail store for specific emails with Advanced Search.
Advanced search for locating .eml files

Advanced search gives you more control over the search parameters. For example, you can restrict your search to emails that were sent or received between certain dates, or search only specific fields.
Any messages matching the search will be displayed in the mail list.

A very useful feature for people who work with email in the legal field is the ability of Eml Viewer Pro to export .eml files to .pdf.   Eml Viewer Pro can bulk convert your .eml emails to PDF in a variety of ways and provides important options for handling file attachments.  Eml file attachments may be extracted to a folder, embedded within the pdf, and many common files can even be converted directly into the PDF image.  The PDF/A email archiving standard is also supported.

Download a free trial of Eml Viewer Pro, and start enjoying the convenience of managing your .eml emails in style.