search .msg – .Eml Viewer | Working with .EML Email Files

EML Viewer Pro is an file viewer for managing email messages stored as .eml files (RFC-822 format). It also opens Outlook .pst and .msg files. One of EML Viewer’s useful features is it’s ability to convert .eml files into .PDF files. This short tutorial covers the process, step by step, of how to convert email to .PDF using EML Viewer Pro.

The first step is to acquire a free trial of EML Viewer Pro (which is also marketed as Pst Viewer Pro) and then start the application.

Next, using the folder tree on the left of the main software screen, find the folder where your .eml files are located. Once you select this folder, EML Viewer Pro will read in all of your .eml files and present them in the mail list.

Search your files to locate just the .eml files that you need. Here’s an article we wrote earlier that explains how to use EML Viewer Pro’s email search function.

When the email messages that you want to convert to .PDF files are displayed in the mail list, click on one of the messages, then type CONTROL-A on your computer to select ALL messages. Now, all email messages you want to export to .pdf will all be highlighted in blue.

Select emails to convert to .pdf from the .eml mail list.

Selected email messages are highlighted in EML Viewer Pro’s Mail List window.

Now that the messages are selected, locate the Export Icon in the main toolbar and click on it.

Email Export icon in the main toolbar

Clicking on the Email Export Icon will open the Export Manager screen.

Using the drop down box in the Export Manager, select the appropriate export profile. For our purposes, we will choose “PDF-attachments converted/included.”

Email Export Manager. Select the Export Profile you want.

The “PDF – Attachments converted/included” export profile will attempt to convert the email files as part of the .PDF image. If EML Viewer Pro is not able to convert any email file attachments to PDF, then the file attachment will be embedded as a separate file within the PDF. Click “START” to begin the process.

Select a folder where EML Viewer Pro will copy PDF files it creates.

EML Viewer Pro will ask you where you want it to place the PDF files it is creating. Just select a target folder and click OK, and the export operation will proceed.

When the operation is finished, the .pdf files will be in the target folder you selected earlier. Below is an image of a .pdf file that EML Viewer Pro created, as it is displayed in Adobe PDF Reader. The top of the PDF file includes the From, Sent, Date, To and Subject fields from the .eml file, followed by the email body in either HTML or Text format.

A PDF file containing the output of the converted .eml html email messages.

A .PDF file created from a html-formatted .EML file by EML Viewer Pro

In our next article, we will look at configuring EML Viewer Pro’s PDF Export profile so that you can have more control over the formatting of the PDF’s that it creates. For example, you may want to export to European standard page formats. Until then, download and enjoy your free trial of EMLViewer Pro.

We’d love to hear your comments or questions, Please post them below in the comment field.

It is not uncommon to encounter .EML email files on the internet. .Eml files are individual email messages. Email client applications like Thunderbird, Windows Mail, Outlook Express and Lotus Notes will create .eml files while exporting an email message from the main mail store. If you’re the kind of person who prefers to keep a complete history of important email messages, you may find that you’ve accumulated hundreds or thousands of .Eml files.

While .eml files are easy to open individually, managing thousands or tens of thousands of them at a time can present some challenges. Despite their commonality, few email applications import them directly, and fewer if any can manage a folder filled with .eml files.

Eml Viewer Pro is a Windows email file viewer that is specially designed for .eml files and other email formats including .msg, winmail.dat, and even Outlook .pst and .ost files. With Eml Viewer Pro, you can view and search a directory of .eml files. You can even mix email content, such as .msg and .eml emails, and view them together in the same list.

Image shows an html email rendered in EmlViewer Pro email viewer software for MS Windows.

Eml Viewer Pro main screen

To use Eml Viewer Pro, first download and install the software on your Windows 8/7/Vista or XP computer. Using the explorer on the left-hand side of the screen, click on the folder containing your .eml or .msg email files. When it detects email files in the selected folder, Eml Viewer Pro will organize the messages in the mail list. Messages may be column sorted by sender, recipient, date, file type and more. You also add additional email fields, rearrange or remove fields from the list, depending on your needs.

Image shows how to customize the Eml Viewer Pro mail list.

Customize the email list fields

Now that your .eml files are in the mail list, you can search them. There are two ways to search a folder with .eml files: Quick Search and Advanced Search.

Eml Viewer Pro Quick Search

Quick search is a field along the top of the software. Type your query, hit enter, and all of the .eml files will be searched for a match across all of the fields. Messages that match the search are shown in the mail list.

Search a .eml mail store for specific emails with Advanced Search.

Advanced search for locating .eml files

Advanced search gives you more control over the search parameters. For example, you can restrict your search to emails that were sent or received between certain dates, or search only specific fields.
Any messages matching the search will be displayed in the mail list.

A very useful feature for people who work with email in the legal field is the ability of Eml Viewer Pro to export .eml files to .pdf. Eml Viewer Pro can bulk convert your .eml emails to PDF in a variety of ways and provides important options for handling file attachments. Eml file attachments may be extracted to a folder, embedded within the pdf, and many common files can even be converted directly into the PDF image. The PDF/A email archiving standard is also supported.

Download a free trial of Eml Viewer Pro, and start enjoying the convenience of managing your .eml emails in style.

Tag: search .msg

How to Convert .EML Files to PDF

View and Search A Folder With Thousands of .EML Files with EmlViewer Pro