Category: convert .eml

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How to Convert .EML Files to PDF

EML Viewer Pro is an file viewer for managing email messages stored as .eml files (RFC-822 format). It also opens Outlook .pst and .msg files. One of EML Viewer’s useful features is it’s ability to convert .eml files into .PDF files.  This short tutorial covers the process, step by step, of how to convert email to .PDF using EML Viewer Pro.

The first step is to acquire a free trial of EML Viewer Pro (which is also marketed as Pst Viewer Pro) and then start the application.

Next, using the folder tree on the left of the main software screen, find the folder where your .eml files are located. Once you select this folder, EML Viewer Pro will read in all of your .eml files and present them in the mail list.

Search your files to locate just the .eml files that you need. Here’s an article we wrote earlier that explains how to use EML Viewer Pro’s email search function.

When the email messages that you want to convert to .PDF files are displayed in the mail list, click on one of the messages,  then type CONTROL-A on your computer to select ALL messages. Now, all email messages you want to export to .pdf will all be highlighted in blue.

Select emails to convert to .pdf from the .eml mail list.
Selected email messages are highlighted in EML Viewer Pro’s Mail List window.

Now that the messages are selected, locate the Export Icon in the main toolbar and click on it.

Location of the Email Export button.
Email Export icon in the main toolbar

Clicking on the Email Export Icon will open the Export Manager screen.

Using the drop down box in the Export Manager, select the appropriate export profile. For our purposes, we will choose “PDF-attachments converted/included.”

Location of the "PDF Attachments - converted" email export profile.
Email Export Manager. Select the Export Profile you want.
The “PDF – Attachments converted/included” export profile will attempt to convert the email files as part of the .PDF image. If EML Viewer Pro is not able to convert any email file attachments to PDF, then the file attachment will be embedded as a separate file within the PDF. Click “START” to begin the process.

 

File tree selection of export folder.
Select a folder where EML Viewer Pro will copy PDF files it creates.

EML Viewer Pro will ask you where you want it to place the PDF files it is creating.   Just select a target folder and click OK, and the export operation will proceed.

When the operation is finished,  the .pdf files will be in the target folder you selected earlier. Below is an image of a .pdf file that EML Viewer Pro created, as it is displayed in Adobe PDF Reader. The top of the PDF file includes the From, Sent, Date, To  and Subject fields from the .eml file, followed by the email body in either HTML or Text format.

A PDF file containing the output of the converted .eml html email messages.
A .PDF file created from a html-formatted .EML file by EML Viewer Pro

In our next article, we will look at configuring EML Viewer Pro’s PDF Export profile so that you can have more control over the formatting  of the PDF’s that it creates. For example, you may want to export to European standard page formats. Until then, download and enjoy your free trial of EMLViewer Pro.

We’d love to hear your comments or questions, Please post them below in the comment field.

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How to Convert EML Emails to GIF Files

EML files are a type of format that email clients, such as Microsoft Live Mail and Outlook Express, uses to save individual email messages. The file extension itself is a standard known as RFC-822.

Many different pieces of information, including e-mail messages, file attachments, internet header information, html formatting and more can be stored within this specific file type. Usually, EML files are opened individually. Click on an .eml file and it will likely open in your default email client. However, if you want to be able to manage and search a quantity of .eml files, then you should take a look an email viewer like EML Viewer Pro.
EML Viewer Pro is a fully capable e-mail reader that allows you to take complete control over your Microsoft Outlook EML files. It also opens Outlook PST, OST and MSG files. You don’t even need to have Microsoft Outlook installed on your computer to work with any of these types of files.

With EML Viewer Pro you can export an Outlook EML file into a variety of different formats, including the popular GIF image file format. Exporting from the EML to GIF file format allows you to take a file that was previously only usable with a handful of specific programs and store it as a static image that you can be opened on virtually any computer or device.

Step 1
Use the “Mail List” portion of the EML Viewer Pro program window to view the Microsoft Outlook EML file that you want to convert. Highlight the folder on your hard drive where the file is stored using the “Explorer Tree” and click on the file in the “Mail List” one time. Verify that you are viewing the correct message using the bottom portion of the “Mail List.” You can use this section to see the date, time, sender and body of the file in question.
Selecting eml files from the mail list
EML Viewer Mail List. Select the EML files to convert to GIF

Step 2

Click once on the file format drop down menu at the top of the EML Viewer Pro program window. Each option in this drop down menu represents one of the many file formats that you can use to convert files. Scroll through the list until you find the entry for the GIF file format. Click the listing for “GIF” one time. Selecting this option tells EML Viewer Pro that you want to convert files to this particular format.
Step 3
Check the box in the “Mail List” to the left of the EML file you want to convert. Click the yellow icon in the EML Viewer Pro toolbar labeled “Export” to continue the process.
Images shows the location of the Export Button in EML Viewer Pro
Click the Export Button to Start

Step 4

Click one time on the name of the folder where you want to save your converted file in the window on screen. To save your converted file to an external hard drive or flash drive, click the “Computer” option and select the icon for the appropriate drive.

 

Step 5
Click “OK.” EML Viewer Pro will take the specified Outlook EML file and convert it into the GIF file format. You can immediately open the GIF file in any program capable of working with image files, like Microsoft’s own MS Paint.

That’s it! Follow these instructions to convert EML files to JPG, PDF, CSV or any of the several other useful formats that EML Viewer Pro supports.

EML Viewer Free Trial Download

Click here to download a free trial of EML Viewer Pro (also marketed as Pst viewer Pro).