How To Convert .EML Email Files Into .PDF Files?

Software screen image.

An .EML files is an individual email file. It contains the email message and any file attachments that were included with the message.  Eml files was once part of a larger file, such as a Mbox, Pst or Ost file, but has been saved outside of that larger storage file.

If you find yourself with a batch of .eml files that you need to convert into .PDF files, EML Viewer Pro software by Encryptomatic LLC can help you.

Why would someone ever have .eml files? There are many situations where you may encounter them.  As a published open standard (RFC-822) .eml files are used by many different email clients, including Windows Mail, Outlook Express, Thunderbird, and others.  If you are involved in a court case, or received a FOIA request fulfillment from a government agency, you may have received the emails in .eml format.

Converting .eml emails into common .pdf files sounds like it should be a very simple thing to do; and if you have the correct software, it is simple.

Many people encounter problems by attempting eml to pdf conversion using software that is not designed for that purpose.  For example, a free .pdf printer app might do a great job rendering the email message as a .pdf file, but may fail to convert file attachments.

Specialized functions, such as adding an email individually to an existing .pdf file, or embedding file attachments inside the pdf may not be supported. What if you need to convert thousands of .eml files to individual pdf files, and apply a specific naming structure to the files?  No free app that we’re aware of can support these complex operations.

EML Viewer Pro can!

Main screen of Eml Viewer Pro software, which can be used to convert .eml files into .pdf files.
Eml Viewer Software for MS Windows

Getting starting with .eml to .pdf file conversion

 

Download a free trial copy of Eml Viewer Pro software (also known as PstViewer Pro). The trial runs for 15 days. Although the registered version of the software can convert an unlimited number of emails to pdf in a single batch, while in trial mode it will only export up to 50 at a time.

When Eml Viewer Pro starts, use the folder navigation on the left side to select the folder where your .eml files reside.  Eml Viewer Pro will read in your .eml files and display them in a message list.

Image shows .eml files in an organized list in Eml Viewer Pro software for Windows.
.eml files in a list

To export a single .eml file to .pdf, follow these steps.

First, select the file(s) in the list that you want to convert to .pdf.
Next, from the Export drop down list, select the appropriate method for converting your .eml files from.

Finally, click the yellow “Export” button to start the operation.

A list of options for converting .eml files into .pdf files. Choose the correct option.
Select the eml to pdf export method

Eml Viewer Pro will go to work processing your eml files. You may be prompted to choose a destination folder.

Choosing the correct PDF export method.

As we mentioned earlier, any free pdf printer can suffice if you only wan to convert a single email into a single pdf file, especially if it does not contain file attachments.

EML Viewer Pro adds value by providing you with a wide of methods for converting .eml to .pdf.

Some of the possibilities include:

  • Exporting many email to a single pdf
  • Exporting many emails to multiple pdfs
  • Exporting an email into an existing pdf
  • Converting to pdf while extracting file attachments
  • Converting to pdf while embedding file attachments
  • Converting to pdf and attempting to convert file attachments into the pdf image
  • Applying a special name to the newly created .pdf files

Eml Viewer Pro accomplishes tasks through “Export Profiles.” These are sets of instructions that tells Eml Viewer Pro how it perform the task.  Export profiles appear from the drop down list. You can create brand new export profiles, or edit the ones that Eml Viewer Pro ships with.

Select the method for exporting eml emails into .pdf files.

 

Edit any export profile to customize

To edit an export profile, first select that profile from the list, and then click “Edit Profile.  This will open the profile editor. While we won’t go into great detail here, the profile editor allows you to customize many of the values and parameters to Eml Viewer Pro uses to accomplish its tasks.

The export profile editor, showing configurable settings for .eml-to-pdf export.
Edit the pdf export profile.

Download a free trial of EmlViewer Pro.

If you have any questions about exporting eml files into .pdf files, post them in the comments below, or email us at supportline at encryptomatic.com and we’ll be glad to help.

EML to JPG: How To Bulk Convert .EML Into .JPG Files

Software screenshot.

People need to do all kinds of different things with email. In this article, we are continuing our series on converting .EML email files into different formats.  Today’s target format is the venerable .JPG or .JPEG file, which has existed in one form or another since 1987.

JPG is the most widely used format on the internet for encoding pictures. JPG image files are widely accessible and may be displayed on virtually any computer, tablet or smart phone. Because they are so accessible, JPG format is handy for a variety of reasons, including archiving image files for long term storage.

Eml Viewer Pro (also known as Pst Viewer Pro) is a multi-format email viewing tool that has strong export abilities.  One of the little known features of EML Viewer Pro is its ability to bulk convert email (both .msg and .eml files) into JPG files.

The image file below shows the entire process. Download a free 15 day trial of Eml Viewer Pro for your Windows computer and follow along.

Download Eml Viewer for email.
Download .Eml Viewer by Encryptomatic LLC.
Animated image shows user selecting JPG export profile in EmlViewer Pro software s
Converting .eml files to .jpg format

The first step is to use the file explorer on the left side of the Eml Viewer Pro window to navigate to the location where your files are stored.They will be read into Eml Viewer Pro and displayed in an organized mail list. Your list may contain one, hundreds, or even thousands of .eml files.

Select the email(s) from the list that you want to export to JPG format. To select all of the emails in your list, type Ctrol-A on your key board. To select only one, just click on it. You can select a range of emails by holding down the shift key.

The next step is to locate the drop down list on the Eml Viewer Pro main menu. Choose the JPG export profile. This simply indicates to Eml Viewer Pro that the target format for it’s next export operation will be JPG.

Lastly, click the Export button. You may be asked to select the folder where Eml Viewer Pro will save the JPG files.  Select a folder and continue. The export operation will continue until the .eml files you selected have been converted into .jpg format.

This is an image of an image that has been converted into a .jpg file by Eml Viewer Pro.
An email converted into .jpg format

The image shown above is an actual html email file that has been converted into a jpg image. The border was not part of the original email, which was actually very long and so we cropped it so that it would fit in this article. The actual dimensions of the resulting jpg image will depend upon the length of the message within the email file.

EML Viewer Pro will append the header information to the top of the jpg file, including From, Sender, To, and Subject line. The email message will follow. The message will be rendered as a html or rich text document first, or a text file.

Currently, file attachments are not converted to jpg format, and are ignored during the processing. If you need to convert emails into a format that supports converting file attachments, we recommend this article about how to use Eml Viewer Pro to convert your .eml files into pdf.

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