Converting EML Emails to ODT or DOCX Format

Screen image of docx/odt email export profiles.

For some time, EML Viewer Pro users have been asking us to add the ability to bulk convert .eml files into editable documents that they can use in MS Word or an open source editor such as Libre Office.  With the release of EML Viewer Pro 5, we’re glad to finally tell you that we have added this ability to your software.

EML Viewer Pro can now bulk export .eml or .msg email files directly to .ODT or .DOCX format.  The process for doing this as simple as selecting the “Export to ODT” or DOCX profile from the list on the main toolbar.   For the benefit of readers who have not tried EML Viewer Pro yet, we’ll walk you through the process in this article.

Convert .EML Files to .ODT or .DOCX Documents With EML Viewer Pro

The first step of course is to have Eml Viewer Pro (also known as PstViewer Pro) installed on your Windows computer.  You can download it from here. A free trial will last a full 15 days.

When EML Viewer Pro starts, use the folder navigation on the left side of your computer to locate a directory with .eml or .msg files.  The messages will be read into EML Viewer Pro’s mail list.

Image shows emails displayed in EML Viewer Pro mail list.
Emails displayed in mail list

Select the email messages that you want to export to .odt/.docx format.  You can select them individually, or type Ctrl-A to select all of the messages in the list.  Note that we do not limit the number or emails you can convert at one time. Generally, we encourage you to work in batch of 10,000 emails or less, but larger numbers are also supported.

After your .msg or .eml files are selected, choose either the “Export to ODT” or “Export to DOCX” export profile from the dropdown list on the main toolbar.

Select the email export profile from the drop down list.

Now click the “Start” button to begin the export operation (the start button is the green arrow pointing to yellow paper on the left side of the drop down list).  You may be asked to select a folder the DOCX or ODT files will be placed.

Images shows the Browse for Folder, and selectable folders.
Select a folder for the odt/docx files

And that’s all there is to it!  The short video below recaps the process of converting .eml or .msg into .odt using Eml Viewer Pro  EML Viewer Pro is $69.99 for a single license.
Download a free 15 day trial and try it yourself!

Update: EmlViewer Pro 8 will soon include the ability to combine multiple .eml email files into a single .DOCx file for editing. Contact our support team to learn more.

Converting Outlook email from .msg to .eml files

Screen shot of msg-to-eml conversion software.

EML Viewer Pro is a  versatile Windows software app. You can use it to manage, search and view emails that are formatted in a variety of common formats, including .eml, .msg, .mht, .pst and .ost files.

One of the nice features of EML Viewer Pro is its ability to convert and export email messages from one format to another.  With version 4.7, you can now export email message content to .eml format. .EML files are formatted according to the RFC-822 spec. As an open format, it is supported by most email clients, including Windows Mail and Mozilla Thunderbird.  Because it is an open, non-proprietary format it may be desirable to convert emails into .eml files for archiving purposes.

Here’s how to convert Outlook .msg files into .eml files using EML Viewer Pro.

First, open EML Viewer Pro, and find the folder containing your Outlook .msg files.   Click on the folder, and EML Viewer Pro will read in the msg files and display them in the main list.  Select any listed email message to view it in the reading pane. Double click on an email to open it in full screen view.

Select the emails you want to convert into .eml files.  To select a message, you click on it.  To select multiple messages, hold down the control key, and click on the messages you want.  To choose all of the emails in the list, type Control-A on your Windows keywboard.  Messages that are selected are shown in the list with a blue highlight.

Picture of EML Viewer Pro main menu with msg files selected.
Eml Viewer Pro main screen. Selected email messages are highlighted blue.

When you have selected the emails, you can export them in a single batch operation.  Choose “Export to EML” profile from the toolbar drop down list.

Picture shows how to select the "Export to EML" export profile in EML Viewer PRo
Choose the “Export to EML” profile

To begin the conversion process, click the Export button (the icon with the yellow paper and the green arrow).  EML Viewer Pro will go to work exporting your .msg files to .eml files.

Export process progress bar
Exporting msg files to eml

There is no limit to the number of messages you can export (note: if you are using EML Viewer Pro in trial mode, the limit is 50 emails per export operation. This is removed after the software is purchased).

If you need an flexible tool to help manage your email content, try EML Viewer Pro. It’s several tools in one: view, search, and export.  You can download a free trial and learn more about EML Viewer Pro from the product website.