Convert .EML Emails to PDF with Encryptomatic PST Viewer Pro: A Step-by-Step Guide

An envelope labeled EML is visible beneath an envelope labeled PDF to illustration eml email to PDF conversion.

An EML file is a common file format produced by email client software for storing individual email messages. It stands for “Electronic Mail” and is typically associated with email clients like Microsoft Outlook Express, Windows Live Mail, Mozilla Thunderbird, and other email applications. EML files contain the content of an email message, including the email text, sender and recipient information, subject, date, and any file attachments.

EML files are plain text files, making them relatively easy to view and manage. They can be opened and read using various email clients or dedicated email viewer software. EML files are sometimes used for email message archival or migration between email programs.

In addition to being readable and portable, EML files are a standard format for exporting and importing email messages, making them a valuable tool for email management and transfer. Because they are so common, they often end up as evidence in litigation. EML is also a good format for archiving and sharing emails. The ability to search EML files and convert them in bulk to PDF and other formats is useful feature in Pst Viewer Pro, a Windows software product by Encryptomatic LLC.

Encryptomatic’s PST Viewer Pro is a versatile software solution for Windows that simplifies the process of converting .EML files to PDF. In this article, we’ll guide you through the steps of using PST Viewer Pro to seamlessly perform this conversion.

Step 1: Download and Install PST Viewer Pro

First, visit the Encryptomatic website and download the PST Viewer Pro software free trial. Once the download is complete, follow the installation wizard to set up the program on your Windows computer.

Step 2: Launch PST Viewer Pro

After the installation is complete, launch PST Viewer Pro from your Windows Start menu. The software’s user-friendly interface makes it easy to get started.

Step 3: Import Your .EML Files

Use the left hand folder navigation to choose the location of your EML files. If you select a directory, then Pst Viewer Pro will read in all of the EML files in that directory. You can also choose to open multiple .EML files simultaneously by holding down the Ctrl key and selecting multiple files.

Step 4: View and Edit .EML Files

Once your .EML files are loaded into PST Viewer Pro, you can view, search, and make necessary edits if required. This is a useful feature for reviewing and making any adjustments to the emails before converting them to PDF.

Step 5: Convert .EML to PDF

To convert .EML files to PDF, click on the “Export” menu and select among the various options for EML to PDF email conversion. PST Viewer Pro will prompt you to choose a destination folder for the PDF files. Navigate to your preferred location and click “Save.”

A screen image of Pst Viewer Pro by Encryptomatic LLC showing the Export tab and the drop down list of export options for Eml to PDF conversion.  Options include: PDF attachments embedded, PDF - attachments imaged, PDF - attachments saved to disk, PDF/A, Single PDF with various attachment processing options.

Step 6: Configure Conversion Options

PST Viewer Pro offers various options to optimize your PDF conversion. Any of the Export profiles on the drop down list can be modified by 1. selecting the profile and 2. clicking on the edit button. You can configure settings such as page orientation, paper size, and quality. These options allow you to customize the output to best fit your needs.

Screen image of Pst Viewer Pro by Encryptomatic LLC, showing the location of the edit PDF profile button and the resulting options that can be changed, which include paper size, custom width, height, orientation and options for naming the resulting pdf files.

Step 7: Handling Embedded Attachments

One of the standout features of PST Viewer Pro is its ability to handle embedded file attachments within .EML files when converting to PDF. The software gives you options to select how file attachments should be processed, whether included in the PDF document, embedded as files within the PDF so they can be extracted later, ignore attachments or save them to a folder as files and not include them in the PDF. Whatever attachment handling process your project calls for, Pst Viewer Pro can accommodate. Whether it’s an image, document, or any other attachment, PST Viewer Pro ensures that nothing is left behind during the conversion process.

Step 8: Monitor the Conversion Progress

As the conversion process begins, PST Viewer Pro provides you with a progress bar and status updates, ensuring you can monitor the process in real-time.

Step 9: Access Your Converted PDF Files

Once the conversion is complete, navigate to the destination folder you selected in Step 5. You’ll find your .EML emails, now neatly converted into PDF format, complete with any embedded attachments.

Step 10: Review and Share

With your .EML emails successfully converted to PDF, you can now easily review, share, or archive them. PDFs are widely supported across platforms and devices, making it a versatile format for various purposes.

In conclusion, converting .EML emails to PDF is a straightforward process with Encryptomatic PST Viewer Pro. Its user-friendly interface, advanced conversion options, and handling of embedded attachments make it a powerful tool for managing your email communications. Whether for archiving important correspondence or sharing emails with others, PST Viewer Pro streamlines the process, ensuring that your .EML files are accurately converted into PDFs, while maintaining the integrity of embedded attachments.

For all your “EML to PDF” needs on a Windows platform, Encryptomatic PST Viewer Pro is the go-to solution. It simplifies the process, preserving the content and structure of your emails in the portable and widely compatible PDF format.

If you are working with volumes of hundreds of thousands of emails or greater, you should consider Encryptomatic MailDex. MailDex was built for higher volumes of emails. It creates an index of all emails you add to a project, resulting in fast searches. It is optimized for bulk processing of emails. Learn more about MailDex.

Efficiently Bulk Convert EML and MBOX Emails to PDF Using Pst Viewer Pro by Encryptomatic LLC

Pst Viewer Pro eml/mbox to pdf conversion main screen.
PDF Document image. Convert eml/mbox to PDF.

Email still plays crucial role in both personal and professional communications. As the need to manage and organize email correspondence grows, the ability to convert EML and MBOX files into the universally recognized PDF format has become an important task. Pst Viewer Pro, developed by Encryptomatic LLC, offers a powerful and user-friendly solution for bulk converting EML and MBOX emails to PDF, streamlining the process and enhancing your workflow.

1. Seamless Bulk Conversion:

Pst Viewer Pro is known for its ability to convert large volumes of EML and MBOX emails into PDF format in a single go. This bulk conversion feature is a game-changer for businesses, legal professionals, and individuals who handle extensive email correspondence daily. It eliminates the time-consuming task of converting emails one by one, boosting productivity and efficiency.

2. User-Friendly Interface:

The intuitive user interface of Pst Viewer Pro ensures that the conversion process is accessible to users of all levels of expertise. Navigating through the software is straightforward, and the clear instructions guide you through the conversion process step by step. Even for those who are not tech-savvy, converting EML and MBOX files to PDF becomes a hassle-free endeavor. Just select the emails in the list, and choose PDF from the export drop down list.

3. Flexible Conversion Options:

Pst Viewer Pro offers a range of customizable conversion options, allowing you to tailor the output PDF files to meet your specific needs. You can choose to include attachments, specify page layouts, and even configure the PDF security settings. This flexibility ensures that the converted PDFs are exactly how you want them, whether you need them for archiving, sharing, or printing purposes.

4. Preserving Email Metadata:

Maintaining the integrity of email metadata, such as sender information, timestamps, and subject lines, is crucial when converting emails. Pst Viewer Pro excels in preserving these vital details during the conversion process, ensuring that the context and authenticity of each email are retained in the resulting PDF files.

5. Searchable PDFs:

Pst Viewer Pro goes a step further by offering the option to create searchable PDFs. This feature transforms your converted emails into text-searchable documents, making it effortless to locate specific emails or keywords within the PDF files. This functionality is particularly valuable when dealing with extensive email archives and databases.

6. Batch Processing and Time Savings:

With its batch processing capability, Pst Viewer Pro drastically reduces the time and effort required for bulk email conversion. Whether you’re migrating email archives, preparing legal documents, or simply organizing your correspondence, the ability to convert multiple EML and MBOX files to PDF simultaneously translates to significant time savings.

In conclusion, Pst Viewer Pro by Encryptomatic LLC is a game-changing Windows solution for bulk converting EML and MBOX emails to PDF format. Its seamless bulk conversion, user-friendly interface, customizable options, metadata preservation, searchable PDF creation, and batch processing capabilities make it an indispensable tool for individuals and businesses alike. By harnessing the power of Pst Viewer Pro, you can effortlessly manage your email correspondence, enhance productivity, and ensure that your email data remains accessible and organized in the universally recognized PDF format.

Download the free trial of Pst Viewer Pro and put it to work for 15 days converting your EML and MBOX emails to PDF.