Convert .EML Emails to PDF with Encryptomatic PST Viewer Pro: A Step-by-Step Guide

An EML file is a common file format produced by email client software for storing individual email messages. It stands for “Electronic Mail” and is typically associated with email clients like Microsoft Outlook Express, Windows Live Mail, Mozilla Thunderbird, and other email applications. EML files contain the content of an email message, including the email text, sender and recipient information, subject, date, and any file attachments.

EML files are plain text files, making them relatively easy to view and manage. They can be opened and read using various email clients or dedicated email viewer software. EML files are sometimes used for email message archival or migration between email programs.

In addition to being readable and portable, EML files are a standard format for exporting and importing email messages, making them a valuable tool for email management and transfer. Because they are so common, they often end up as evidence in litigation. EML is also a good format for archiving and sharing emails. The ability to search EML files and convert them in bulk to PDF and other formats is useful feature in Pst Viewer Pro, a Windows software product by Encryptomatic LLC.

Encryptomatic’s PST Viewer Pro is a versatile software solution for Windows that simplifies the process of converting .EML files to PDF. In this article, we’ll guide you through the steps of using PST Viewer Pro to seamlessly perform this conversion.

Step 1: Download and Install PST Viewer Pro

First, visit the Encryptomatic website and download the PST Viewer Pro software free trial. Once the download is complete, follow the installation wizard to set up the program on your Windows computer.

Step 2: Launch PST Viewer Pro

After the installation is complete, launch PST Viewer Pro from your Windows Start menu. The software’s user-friendly interface makes it easy to get started.

Step 3: Import Your .EML Files

Use the left hand folder navigation to choose the location of your EML files. If you select a directory, then Pst Viewer Pro will read in all of the EML files in that directory. You can also choose to open multiple .EML files simultaneously by holding down the Ctrl key and selecting multiple files.

Step 4: View and Edit .EML Files

Once your .EML files are loaded into PST Viewer Pro, you can view, search, and make necessary edits if required. This is a useful feature for reviewing and making any adjustments to the emails before converting them to PDF.

Step 5: Convert .EML to PDF

To convert .EML files to PDF, click on the “Export” menu and select among the various options for EML to PDF email conversion. PST Viewer Pro will prompt you to choose a destination folder for the PDF files. Navigate to your preferred location and click “Save.”

A screen image of Pst Viewer Pro by Encryptomatic LLC showing the Export tab and the drop down list of export options for Eml to PDF conversion.  Options include: PDF attachments embedded, PDF - attachments imaged, PDF - attachments saved to disk, PDF/A, Single PDF with various attachment processing options.

Step 6: Configure Conversion Options

PST Viewer Pro offers various options to optimize your PDF conversion. Any of the Export profiles on the drop down list can be modified by 1. selecting the profile and 2. clicking on the edit button. You can configure settings such as page orientation, paper size, and quality. These options allow you to customize the output to best fit your needs.

Screen image of Pst Viewer Pro by Encryptomatic LLC, showing the location of the edit PDF profile button and the resulting options that can be changed, which include paper size, custom width, height, orientation and options for naming the resulting pdf files.

Step 7: Handling Embedded Attachments

One of the standout features of PST Viewer Pro is its ability to handle embedded file attachments within .EML files when converting to PDF. The software gives you options to select how file attachments should be processed, whether included in the PDF document, embedded as files within the PDF so they can be extracted later, ignore attachments or save them to a folder as files and not include them in the PDF. Whatever attachment handling process your project calls for, Pst Viewer Pro can accommodate. Whether it’s an image, document, or any other attachment, PST Viewer Pro ensures that nothing is left behind during the conversion process.

Step 8: Monitor the Conversion Progress

As the conversion process begins, PST Viewer Pro provides you with a progress bar and status updates, ensuring you can monitor the process in real-time.

Step 9: Access Your Converted PDF Files

Once the conversion is complete, navigate to the destination folder you selected in Step 5. You’ll find your .EML emails, now neatly converted into PDF format, complete with any embedded attachments.

Step 10: Review and Share

With your .EML emails successfully converted to PDF, you can now easily review, share, or archive them. PDFs are widely supported across platforms and devices, making it a versatile format for various purposes.

In conclusion, converting .EML emails to PDF is a straightforward process with Encryptomatic PST Viewer Pro. Its user-friendly interface, advanced conversion options, and handling of embedded attachments make it a powerful tool for managing your email communications. Whether for archiving important correspondence or sharing emails with others, PST Viewer Pro streamlines the process, ensuring that your .EML files are accurately converted into PDFs, while maintaining the integrity of embedded attachments.

For all your “EML to PDF” needs on a Windows platform, Encryptomatic PST Viewer Pro is the go-to solution. It simplifies the process, preserving the content and structure of your emails in the portable and widely compatible PDF format.

If you are working with volumes of hundreds of thousands of emails or greater, you should consider Encryptomatic MailDex. MailDex was built for higher volumes of emails. It creates an index of all emails you add to a project, resulting in fast searches. It is optimized for bulk processing of emails. Learn more about MailDex.