Category: EML Viewer Pro

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Eml Reader: Using Eml Viewer Pro .eml File Viewer

Screen image of eml file viewer.

Files with the .eml extension are individual email files created by a Windows email client such as Mozilla Thunderbird or Outlook Express. .Eml files are formatted according to a published standard known as RFC-822.  Opening these files is as easy as  installing email client software; this will allow you to open them individually by clicking on the files.

If you have thousands of .eml files, and you want to search them, or convert them to a different format (.pdf, .mbox, etc), then a more powerful and specialized software application like EML Viewer Pro (also known as PstViewer Pro) can be a big help to your project.

Image shows the main page of Eml Viewer Pro software, with emails in a list.
Eml Viewer Pro opens .eml files

Eml Viewer Capabilities

Eml Viewer Pro provides quick view or full screen viewing capabilities.  Paging through the emails in the mail list will preview the message.  You will be able to view the .eml files in their full html or text formatting.  Hosted graphics are downloaded and displayed in the message.  Double clicking on an email in the list will open it in full screen view for easy reading. You can have multiple emails open in full screen view.

Email Search

Eml Viewer Pro can search all of the messages in your list. You may have dozens or thousands of .eml files, and Eml Viewer Pro will search across them all for your criteria.

Image shows the advanced search screen in Eml Viewer Pro software.
Searching .eml files

You can set a date range for the search, or search across common email fields such as To, From, CC, or find specific words or phrases in the text of the email.

The results are displayed in the mail list, so that you can export them or otherwise manage them according your project requirements.

Exporting .EML Files

Dozens of export profiles are included in Eml Viewer Pro. These profiles are instruction sets that help you accomplish specific tasks, such as exporting your selected .eml fiels into pdf format.  Many different formats are included, such as HTML, MHT, Text, MBOX, PNG, TIF, GIF, PDF, etc.

To export messages, first select the .eml files you want to convert from EML Viewer Pro’s mail list.  Next, choose the export profile from the drop down list (see below).  To convert to PNG image format, for example, select PNG from the drop down list.

Start the export process by clicking the “Start button” (see the pointer in the image below).

Image shows Eml Viewer Pro export profile menu, with PNG export profile selected.
Eml Viewer Pro export profile drop down list

 

.EML to PDF Conversion

PDF is a highly popular format for preserving email messages.  Because of this, the software developers have given  Eml Viewer Pro special functionality for eml to pdf export.

Eml Viewer Pro can select export .eml files into the PDF/A email archival standard, which embeds the html fonts directly into the PDF file for accurate rendering, preserving the original look of the email.

.Eml files can be converted into separate pdf files, or you can export multiple .eml files into a single large pdf file.

File attachments are always an important consideration when exporting email to pdf.  Eml Viewer Pro has the ability to extract file attachments and save them to a folder on your hard drive, or you can embed the file attachments within the PDF file so they can be extracted later.  You can also tell Eml Viewer Pro to attempt to convert the attachment into an image so it is visible inside of the PDF. If the attachment is not convertible, then it will be converted.

Download an Eml Reader Free Trial

You can try Eml Viewer Pro free for 15 days. Download a free trial, and see how Eml Viewer Pro can help you manage your .eml email content.

 

 

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Exporting EML Files: Customizing Export Profiles In EML Viewer Pro Software

Image of PstViewer Pro customization screen.

When it comes to convert .eml files, the EML Viewer Pro email reader provides a tremendous amount of flexibility to it’s users through Export Profiles. It is best to think of export profiles as editable instruction sets that tell EML Viewer Pro how it should perform the conversion and exportation of selected email messages.

EML Viewer Pro ships with more than 25 pre-configured export profiles. Any of these profiles can be edited to your specific needs, or you can build completely new export profiles.

If you don’t yet have EML Viewer Pro installed on your Windows computer, you can download a free trial from the EML Viewer Pro home page  and follow along with this lesson.  Export profiles are easy accessible from the EML Viewer Pro (also known as Pst Viewer Pro) software main toolbar. Individual profiles are selected from the drop down list.

Choose your export profile to convert .eml files.
Export Profile Select List

To use an export profile, first find the messages you want to export in the Mail List, click “Ctrl-A” to select all emails, choose your export profile and then click the start button.

Start .eml file export operation by clicking start button.
The Export Start Button Location Is Shown As Highlighted

 Create a Custom Export Profile

To create a custom export profile, start by clicking the ‘Create New Profile’ button from the EML Viewer Pro toolbar.

How to create a new export profile for converting .eml files in EmlViewer Pro.
New Profile Button

This will run the Export Wizard, which will walk you through the simple steps of creating a basic export profile.

New export profile creation screen is shown.
EML Viewer Pro Export Profile Wizard

In the first step, enter a name for your profile. You may want to give it a name that is meaningful so that you’ll recognize it from the profile drop down list.  In our example today, I’m going to give it the name “My New Profile,” and choose a PDF target format. Click next to advance the wizard.

New email export profile setup screen in EmlViewer Pro email viewer.
Select The Desired Conversion Format

In step 2, you can select a specific folder to export messages to, or you can tell EML Viewer Pro to always put the files it creates into a zip archive. Click the finish button to complete the wizard.

Final step of creating an export profile in EmlViewer Pro software.
Select The Target Destination

When the wizard has completed, look at the export profile drop down list. You should see your new profile listed.

Just for fun, let’s edit this profile and make some deeper changes to it.  First, select your new profile from the drop down list, and then click the “Edit” button. The Edit Button is the icon that looks like a piece of paper with a pencil.

New export profile selection. Eml viewer software export selection window.
Click Edit Button to Edit the New Profile

The Export Profile Editor will launch. Here is where you can change all of the settings for the selected profile, from its name to it’s format.

Export profile editor in EmlViewer Pro software.
EML Viewer Pro Export Profile Editor

Let’s examine some of the options that we can select from.

Page Size
There are about 30 different pre-configured page sizes that you can export to. Page size will impact the page size of printing or PDF exports.  Page sizes can be specific to an export profile. You can also specify a custom page  width and height, as well as the orientation (landscape or portrait).
A setting for ISO 190005-1 PDF/A is also included in this area; use PDF/A when you want to archive .eml files for long term preservation.

Select the page size for your email export operation.
30 different page sizes are available.

 Grouping Exported Files

Eml Viewer Pro provides options for grouping and naming the exported files. While exporting to PDF, you can tell EML Viewer Pro to export emails into one large single pdf file, or into separate pdf files.

Grouping email exported to .pdf files.
Grouping category.

Each exported file that EML Viewer Pro creates may be given a name that is based on your custom scheme.  For example, you can place parts of the email content into the file name, such as the sender, the date received,  or even an incremented number.  To customize file naming, click on the expansion button on the “File naming schema” field to open the editor, and arrange the naming plan in the manner that is best suited to your project.

Naming your .eml files that have been exported to .pdf files.
Exported File Naming Schema Editor

There are many other settings you can use in the Export Profile Editor. We encourage you to experiment with all of the different ways that EML Viewer Pro’s settings can be combined to create flexible and efficient approaches to your project.

EmlViewer Pro costs $69.99 for a perpetual license.