Combining .EML and .MSG Emails For Search and Export

Software screenshot.
Screen shot of PstViewer Pro email viewing and PDF software.
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If you work to respond to public records data requests for emails, then you probably know how difficult it can be to search a folder of individual .msg or .eml email files.  When it’s important to consolidate many .msg/.eml files into a single combined list, PstViewer Pro can help.

PstViewer Pro by Encryptomatic LLC will read folders of .msg or .eml messages and organize them into a list that can be searched and filtered.

Screen shot of PstViewer Pro filtering screen.
Consolidate multiple .eml and .msg emails into a single search operation.

You can search across tens of thousands of files to identify those that are relevant to your query.

PstViewer Pro can also save you time by exporting your .eml/.msg files into a PDF document.  It supports several important PDF export modes including single PDF, append an email to a PDF,  export individual PDF files. extract file attachments, convert file attachments into the PDF image, or embed attachments within the PDF.

You can also consolidate .msg and .eml emails into a single MBOX file, an open sourced storage specification for emails that is supported by many email clients.

Learn more about PstViewer Pro and download a free 15 day trial on the product website, https://www.encryptomatic.com/pstviewer/

How to Search .EML Files Quickly

The EmlViewer Pro software team has been working on the upcoming Version 7 release. We’re excited about this update because it has some some new features that we think you’ll be able to put into use right away.

One of the improvements we’ve made is to make it easier to quickly filter and discover email from within a large set of .eml email messages.  As users of EmlViewer Pro (also known as PstViewer Pro) understand, there are two basic ways to identify important email messages:  searching, and filtering.

How to search .eml files

Searching prepares a set of .eml emails.  For example, you may have a folder of 1,000 .eml files. Searching may return, say, 500 .eml files.

Image shows the advanced search window for EmlViewer Pro, which is used to search .eml emails.
Search window in EmlViewer Pro locates .eml files.

Use filtering to to quckly refine those .eml messages.  Filters can be as complex or simple as you need them to be. You can save filters, and then apply them against differerent sets of messages.

Although filtering has been available in previous version of EmlViewer Pro, in version 8 filtering was been repositioned in the UI to make it more prominent and easier to use.

Filtering is now easily easily accessible on the left-hand margin. Simply click “Filter Editor” and begin building a filter to apply to the .eml files in the list.

Image shows the filter editor in EmlViewer Pro, which lets users create complex filters to discover .eml emails that are important.
.Eml File Filtering

The filters you create can be saved and then applied against later searches. The Filter Editor contains numerous boolean criteria that you may combine in powerful ways.

Image shows the filtering options for EmlViewer Pro, which include: And, Or, Not And, Not Or.
Filtering .Eml Files.

The logic of the filter may be applied against different fields within the .eml file, including:
subject, submit time, To, From, whether the email has attachments, and many other bits of data residing within in the .eml file.

 

Screen shot of a filtering criteria from .eml email fields.
Eml filter criteria.

Using the filter tool, you can create powerful filters that contain a fix of And/Or conditional statements, such as “Find email from Bob or John,” and then layer on additional criteria, such as a date range or whether or not the email contains files, or has a specific word in the body.

While Search and Filtering can give you similar results in the end, here is why you should consider using the Filterin option more often that search.

First, .eml file filtering is faster.  A search operation has to re-scan each individual .eml file, which can be slow depending on how many .eml files you are working with. Filtering does not rescan emails, but uses the data that has been included in the search set.

Second, filters can be re-used and applied later against different search sets.

Third you can apply multiple filters against a single data set.

Download a free trial of EmlViewer Pro and start experimenting with filtering your .eml files. Learn more at the EmlViewer Pro home page.