Searching through large quantities of .EML formatted email files is a daunting task. MailDex software for Windows by Encryptomatic LLC makes the job easy. MailDex will build an index you can search. The index will contain the body text, and header information. You can even optionally choose to index files attached to the emails.
Download the MailDex free trial and follow along.
MailDex’s interface is project driven. That just means that you can have multiple MailDex indexing projects. The benefit of this is that you can create separate silo’s of email data. These silos are not mingled. For example, if you were working at a law firm and you were working on multiple cases, you could create a separate project for each case. Later, you can permanently delete an email indexing project without impacting the other cases.
Step one is to create an email project in Maildex.
From the left side of the MailDex main screen, click on “New” to create a new project, and give it a name. After clicking OK, your new project will appear on the left side.
If you hover over the project name, MailDex will show you the status. Of course, we haven’t added any emails yet, so the status is empty.
The next step is to add emails to your new project. You can add one eml file, select multiple eml files, or even better, just add an entire Windows folder of .eml email files. There is no limit to the number of eml emails MailDex can index.
MailDex supports more than just .eml emails, though. It can also index MBOX, EMLx, PST, OST, and MSG emails as well.
After adding emails to your project, MailDex automatically indexes them. After a short indexing period (indexing file attachments will take longer), you are ready to search your new email data base.
From the MailDex search tab, you can do a “quick search” to find all emails containing a specific string. An advanced search will allow you to set specific search conditions, such as searching between dates, or searching only emails sent between specific email addresses.