How to convert .EML files to .PDF

EML Viewer Pro is an file viewer for managing email messages stored as .eml files (RFC-822 format). It also opens Outlook .pst and .msg files. One of EML Viewer’s useful features is it’s ability to convert .eml files into .PDF files.  This short tutorial covers the process, step by step, of how to convert email to .PDF using EML Viewer Pro.

The first step is to acquire a free trial of EML Viewer Pro (which is also marketed as Pst Viewer Pro) and then start the application.

Next, using the folder tree on the left of the main software screen, find the folder where your .eml files are located. Once you select this folder, EML Viewer Pro will read in all of your .eml files and present them in the mail list.

Search your files to locate just the .eml files that you need. Here’s an article we wrote earlier that explains how to use EML Viewer Pro’s email search function.

When the email messages that you want to convert to .PDF files are displayed in the mail list, click on one of the messages,  then type CONTROL-A on your computer to select ALL messages. Now, all email messages you want to export to .pdf will all be highlighted in blue.

Select emails to convert to .pdf from the .eml mail list.
Selected email messages are highlighted in EML Viewer Pro’s Mail List window.

Now that the messages are selected, locate the Export Icon in the main toolbar and click on it.

Location of the Email Export button.
Email Export icon in the main toolbar

Clicking on the Email Export Icon will open the Export Manager screen.

Using the drop down box in the Export Manager, select the appropriate export profile. For our purposes, we will choose “PDF-attachments converted/included.”

Location of the "PDF Attachments - converted" email export profile.
Email Export Manager. Select the Export Profile you want.
The “PDF – Attachments converted/included” export profile will attempt to convert the email files as part of the .PDF image. If EML Viewer Pro is not able to convert any email file attachments to PDF, then the file attachment will be embedded as a separate file within the PDF. Click “START” to begin the process.

 

File tree selection of export folder.
Select a folder where EML Viewer Pro will copy PDF files it creates.

EML Viewer Pro will ask you where you want it to place the PDF files it is creating.   Just select a target folder and click OK, and the export operation will proceed.

When the operation is finished,  the .pdf files will be in the target folder you selected earlier. Below is an image of a .pdf file that EML Viewer Pro created, as it is displayed in Adobe PDF Reader. The top of the PDF file includes the From, Sent, Date, To  and Subject fields from the .eml file, followed by the email body in either HTML or Text format.

A PDF file containing the output of the converted .eml html email messages.
A .PDF file created from a html-formatted .EML file by EML Viewer Pro

In our next article, we will look at configuring EML Viewer Pro’s PDF Export profile so that you can have more control over the formatting  of the PDF’s that it creates. For example, you may want to export to European standard page formats. Until then, download and enjoy your free trial of EMLViewer Pro.

We’d love to hear your comments or questions, Please post them below in the comment field.

Converting .EML Messages to PDF

It’s nearly impossible to do business these days without Adobe’s PDF viewer. The  PDF “Portable Document Format” has founds its way into nearly every computing device. Many corporations and libraries are archiving .eml email messages as .pdf files because it’s seen as a safe format that will be supported well into the foreseeable future and beyond, ensuring that emails will be.  There are very few software tools available today that can reliably batch convert .eml files to .pdf, and do so in a way that manages file attachments correctly.

EML Viewer Pro can read in your .eml and .msg files immediately, without the need for lengthy indexing. Just select the emails you want to export, click the export button and choose your mode of PDF export.  PST Viewer Pro also supports the PDF/A format which is perfect for long term .eml email file archiving.

Email manager. Select PDF format for .eml export.
Export Manager is where you choose your target eMail format.

When planning your eml-to-pdf export operation, ask yourself how you would like to deal with file attachments.  The tool you select should give you the flexibility to manage attachments in at least three ways:

  1. Extract file attachments. This capability will allow you to export your email to a PDF image, but will store any file attachments outside of the PDF in folder.
  2. Convert file attachments into the PDF image. This works well for document files like Word .DOC or Excel .xls files, but not so good for proprietary document formats and binary files.
  3. Embed file attachments. This option will take file attachments and store them as a separate file within the PDF. They can later be extracted to disk. This option has the advantage of keeping the file and the message together, preserving the context.

While exporting email to PDF, you’ll also want to have the capability to apply a specific name structure to your files.  EML Viewer provides this capability, allowing you to mix and match different parts of the email content into the PDF file name, including the title, date, sender or receiver. You can also apply a sequential number to the file.  Naming your exported .eml files in a logical manner will help you sort and identify the messages you need, right from the Windows files system.

While converting .eml files into .pdf files, use the file naming criteria to give your .pdf files a unique name.
.Eml file naming.

Long into the future, PDF format is bound to be supported because it is an open format, and because of its ubiquity. So future proof your .eml files by converting them to PDF with PST Viewer Pro.

Click here to purchase EML Viewer Pro.

See related article: Bulk conversion of EML to PDF